This is a hybrid role. Must be able to report to our North Phoenix hub 3 days per week.
Job Summary
Performs human capital administrative responsibilities in any function such as recruitment, benefits, and HRIS.
Education & Experience
Required:
• Bachelor's degree in Human Resources or related field or equivalent experience
• 2+ years administrative/clerical experience
• Experience working in a fast-paced high-intensity environment
• Strong communication skills
• Strong attention to detail and organization skills
Preferred:
• Human Capital or Resources experience
• PeopleSoft or HRIS experience
• Veteran or military family member
Key Responsibilities
• Performs data entry with quality and efficiency
• Provides administrative support to the Benefits, Recruitment team and/or HRIS teams
• Greet visitors to the Human Capital department and provides administrative support to Human Capital
• Coordinates pre-employment background screening and drug testing process on candidates
• Creates new hire files, termination files and closes Recruitment job opening files
• Maintains HR files to ensure accurate and complete files and participates in HR file audits
• Administers the Predictive Index tool to candidates
• Updates candidate data in PeopleSoft Recruiting Solutions HRMS system throughout the selection process
• Participates in new employee orientation process by assisting with completion of forms, answering questions, processing I-9’s and forwarding forms to appropriate parties after program
• Maintains and closes Recruitment-related files, including job opening folders, applicant files, and employee orientation packets
• Maintains confidentiality
• Complete employment verification requests
• Projects as assigned
• Perform other duties as assigned
• Regular and reliable attendance is required
Competencies
Communication / People Skills: Ability to influence or persuade others under positive or negative circumstances; Adapt to different styles; Listen critically; Collaborate
Computer Literacy: Ability to function in a multi-system Microsoft environment using Word, Outlook, TriWest Intranet, the Internet, and department software applications
Creativity / Innovation: Ability to develop unique and novel solutions to problems; View change as necessary
Multi-Tasking / Time Management: Prioritize and manage actions to meet changing deadlines and requirements within a high volume, high stress environment
Organizational Skills: Ability to organize people or tasks, adjust to priorities, learn systems, within time constraints and with available resources; Detail-oriented
Problem Solving / Analysis: Ability to solve problems through systematic analysis of processes with sound judgment; Has a realistic understanding of relevant issues
Team-Building / Team Player: Influence the actions and opinions of others in a positive direction and build group commitment
Technical Skills: Skill in attention to detail in data entry and quality of work produced.; Proficient in MS Word, Excel, PowerPoint and Outlook; ability to work with all levels of staff as well as external organizations; ability to demonstrate confidentiality and professionalism
Working Conditions
Working Conditions:
o Availability to work non-regular hours as required
o Works in a standard office environment, with minimal travel
o Extensive computer work with prolonged sitting