Valassis, a Vericast business, is a premier marketing solutions company that accelerates profitable revenue growth for the many thousand businesses it serves directly by influencing consumer purchasing and transaction behavior at scale while engaging with over 120 million households daily.  We are recognized as leading providers of incentives, advertising, marketing services, transaction solutions, customer data and cross-channel campaign management, and intelligent media delivery that create millions of customer touch points annually for their clients.  For more information, visit http://www.vericast.com or follow Vericast on LinkedIn.

JOB SUMMARY

Under general supervision, provides general administrative support to a manager or department/unit. This position will locally support administration best practices related to purchasing, personnel, facilities, safety, and operations.

KEY DUTIES/RESPONSIBILITIES

• Prepares, proofreads, and distributes critical reports, correspondence, memorandums, and financial data. Analyzes moderately complex information for inclusion into routine or pre-formatted reports and correspondence using standard software packages. May design or customize basic documents or spreadsheets. Directs preparation of records such as agenda, notices, minutes, and resolutions for department meetings. 30%
• Provides assistance with personnel matters such as recruiting, working with contract agencies, new hire orientation, payroll, and training. May issue and track badges. Coordinates offsite & onsite events and coordinates engagement programs. 25%
• Purchases basic supply items and audits and maintains the inventory of supplies. Arranges for office equipment maintenance. 15%
• Monitors manager s and staff s calendar, sends and receives requests for meetings and coordinates routine meetings. Independently schedules appointments for manager. Researches standard travel arrangements and coordinates travel plans. Prepares expense reports. 10%
• Answers phone, transfers calls, and takes messages. Screens incoming calls and responds independently when appropriate. Answers routine requests and interprets department policies. Greets and directs visitors. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. 10%
• Makes copies of correspondence or other printed materials as necessary. Creates and maintains filing systems. May open, screen, sort, and route mail. Performs other duties as assigned. 10%

EDUCATION

• High School Diploma or GED (Required)
• Bachelor's Degree (Preferred)

EXPERIENCE

• 0 - 2 years Relevant Experience (Required)
• 3 years on the job training after high school (Preferred)

KNOWLEDGE/SKILLS/ABILITIES

• Ability to read and comprehend moderately complex instructions, short correspondence, and memos.
• Ability to write business correspondence with understanding of audience.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Effective interpersonal and communication skills and the ability to interface with personnel at all levels both verbally and in writing.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding and independent judgment to carry out instructions furnished in written, oral, or diagram form. Ability to employ basic reasoning skills to deal with problems involving several concrete variables in standardized situations.
• Ability to maintain confidentiality on sensitive matters.
• Ability to establish and maintain effective, trusted relationships with internal and external vendors and clients.
• Ability to work independently, multi-task and meet tight deadlines.

EQUIPMENT/SOFTWARE UTILIZED

• To perform this job successfully, an individual must be proficient in MS office software and payroll software programs.

COMMUNICATION AND CONTACTS

Communicates and collaborates with a broad range of constituents including senior level leadership, associates and departments across the organization, clients, vendors/contractors, and customers.

DECISION MAKING

Occasionally required to exercise discretion and judgment in application of duties.

PHYSICAL DEMANDS / WORKING CONDITIONS

• The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and color vision.
• The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position may require both office setting and working outside in the field. Occasional travel may be required to visit various facilities or to assist in meeting with clients. The noise level in the work environment is usually moderate.

Hourly Pay Rate: $17.40 - $24.90

The ultimate compensation offered for the position will depend upon several factors such as skill level, cost of living, experience, and responsibilities.

At Vericast, we don’t just accept differences - we celebrate them, we support them, and we thrive on them for the benefit of our employees, our clients, and our community. As an Equal Opportunity employer, Vericast considers applicants for all positions without regard to race, color, creed, religion, national origin or ancestry, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other classifications protected by law. Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting our Talent Acquisition team at [email protected]. EEO is the law. To review your rights under Equal Employment Opportunity please visit: www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.