Secretary I - Hospital Clinic Administration

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Secretary I - Hospital Clinic Administration

Salary

$41,544.88 - $60,310.43 Annually

Location

Moreno Valley

Job Type

Regular

Job Number

21-13923-08JE

Department

RUHS-Medical Center

Division

Hospital Clinic Administration

Opening Date

10/14/2021

Closing Date

10/19/2021 11:59 PM Pacific

ABOUT THE POSITION


The Riverside University Health System – Medical Center is seeking a Secretary I to join the Hospitals Clinic Administration division located in Moreno Valley and will work a 9/80 weekday schedule with every other Friday off from 7:30am to 5:00pm.

The incumbent will be responsible for scheduling and coordinating appointments, taking meeting minutes, maintaining various files, creating reports with statistical data, sorting incoming mail, and assisting administrative office visitors with general inquiries.

The most competitive candidates will have previous administrative experience working in a hospital or medical center and advanced Microsoft Suite knowledge and experience.

Meet the Team!
Riverside University Health System

EXAMPLES OF ESSENTIAL DUTIES

  • Types/keyboards correspondence, reports, memoranda, case records, documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions.
  • Schedules appointments and relieves supervisor of administrative detail, such as, checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures.
  • Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or stenoscript; takes and types/keyboards minutes of meetings.
  • Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records and indexes.
  • Provides general information to office and telephone callers and/or refers them to appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.
  • Coordinates time, place and participant arrangements for meetings.
  • Sorts, screens, prioritizes and routes incoming mail; Maintains office supply inventories and orders supplies.
  • May train or orient new employees; May provide lead or full supervision of a small clerical unit; Provides vacation and temporary relief as required.

MINIMUM QUALIFICATIONS

Experience: Three years of stenographic or broad and varied clerical experience. Completion of 18 semester or 27 quarter units from a recognized college or 360 hour of training from a recognized occupational training program in secretarial sciences, office practices, business education, or a closely related field may be substituted for one year of nonspecialized clerical experience. 

SUPPLEMENTAL INFORMATION

Condition of Employment
In accordance with the California Department of Public Health Order dated August 5, 2021, health care facility workers who work in indoor settings where care is provided to patients or where patients have access for any purpose must be vaccinated against COVID-19 as follows: first dose of a one-dose regimen or second dose of a two-dose regimen, by September 30, 2021.  Consideration may be given to candidates who are in the process of completing their vaccination regimen.
  
The Order allows for workers to be exempt from the vaccination requirements by providing the facility with a declination form signed by the individual stating either of the following: (1) the worker is declining vaccination based on Religious Beliefs; or (2) the worker is excused from receiving any COVID-19 vaccine due to Qualifying Medical Reasons.  Workers who are exempted from the vaccination requirements must observe all other infection control requirements, including face coverings and regular COVID testing at the frequency required by their work site.
  
A requirement of employment is to provide proof of COVID-19 vaccination, or a completed COVID-19 Vaccination Declination form (filled out by the candidate and their medical provider as appropriate), during the pre-employment process.  Failure to submit the required documentation may render a candidate ineligible to move forward in the process.

Veterans’ Preference 
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here: https://www.rivcocob.org/wp-content/uploads/2018/07/C-3-Veterans-Preference-Program.pdf 

What’s Next?
This recruitment is open only to all applicants. Applicants who are current County of Riverside employees of the Riverside University Health System may be coonsidered first.

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com. A pre-employment physical examination and background check may be required.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here.

MISCELLANEOUS RETIREMENT:  County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

  • Tier I (Classic Member – Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
  • Tier II (Classic Member – Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
  • Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.

A new member is defined as any of the following:

  1. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
  2. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
  3. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

 

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law.  The Retirement Law is complex and subject to change.  If there's any conflict between this summary and the law, the law will prevail over this summary.

DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0 < 3 year = 80 Hours (10 Days)
4 < 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

01
I understand that as a condition of employment I will be required to comply with the California Department of Public Health mandates by either 1) providing proof of COVID-19 vaccination as part of my onboarding process, or 2) by completing a COVID-19 Vaccine Declination form along with completing weekly COVID-19 testing.
  • Yes
  • No
02
How many years of experience do you have in an clerical or administrative support and/or secretarial capacity with responsibilities for screening calls, maintaining an appointment calendar, composing correspondence, researching, compiling, and preparing reports, and similar activities in an acute care hospital or healthcare facility?
  • No experience
  • Less than six months
  • Six months, to less than one year
  • One year, but less than two years
  • Two years, but less than three years
  • Three years, but less than four years
  • Four years, but less than five years
  • Five years, but less than six years
  • Six years or more
03
Do you have at least 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field?
  • Yes
  • No
04
Have you completed at least 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field?
  • Yes
  • No
05
How many years of administrative work experience do you have implementing organization wide policies, programs, and procedures?
  • No experience
  • Less than six months
  • Six months, to less than one year
  • One year, but less than two years
  • Two years, but less than three years
  • Three years, but less than four years
  • Four years, but less than five years
  • Five years, but less than six years
  • Six years or more
06
How many years of experience do you have handling confidential information such as emails, files, faxes, and mail?
  • No experience
  • Less than six months
  • Six months, to less than one year
  • One year, but less than two years
  • Two years, but less than three years
  • Three years, but less than four years
  • Four years, but less than five years
  • Five years, but less than six years
  • Six years or more
07
How many years of experience do you have using Microsoft Word and Excel?
  • No experience
  • Less than six months
  • Six months, to less than one year
  • One year, but less than two years
  • Two years, but less than three years
  • Three years, but less than four years
  • Four years, but less than five years
  • Five years, but less than six years
  • Six years or more
08
How many years of experience do you have transcribing dictation, or taking and typing meeting minutes?
  • No experience
  • Less than six months
  • Six months, to less than one year
  • One year, but less than two years
  • Two years, but less than three years
  • Three years, but less than four years
  • Four years, but less than five years
  • Five years, but less than six years
  • Six years or more

Required Question

Agency
County of Riverside
Address
County Admin. Center P.O. Box 1569
4080 Lemon St., 7th floor
Riverside, California, 92502-1569
Phone
(951) 955-3500
Website
http://www.rc-hr.com
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