Secretary II

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Secretary II

Salary

$46,152.29 - $67,037.36 Annually

Location

Riverside

Job Type

Regular

Job Number

21-13924-13

Department

Probation

Division

Administration

Opening Date

09/17/2021

Closing Date

10/12/2021 11:59 PM Pacific

ABOUT THE POSITION



The Riverside County Probation Department seeks a Secretary II for their Riverside office. Positions in this series perform a variety of secretarial, clerical, and administrative duties for one or more management level positions that are below the level of the Department Head; serves as recording secretary to a board, commission, committee or similar entity; performs related duties as required.

Positions in this class are characterized by the primary responsibility and continuing performance of secretarial, and complex clerical tasks of an administrative nature and non-routine related duties for an Assistant Department Head, Deputy Director, or Division Chief.

This class is distinguished from the class of Executive Assistant I by the latter's primary responsibility to perform secretarial and administrative duties for a Department Head.

Meet the Team!
The Riverside County Probation Department is a progressive criminal justice agency that believes in continuous improvement, searching and applying evidence-based and best practices, using measurable outcomes to evaluate programs, and doing our utmost to fulfill our mission and make Riverside County a safe and law-abiding community for its citizens. We recognize the value of a qualified, professional, dynamic, and diverse workforce and in building an organization that reflects the progressive community we serve.

EXAMPLES OF ESSENTIAL DUTIES

• Types/keyboards correspondence, reports, memoranda, case records, documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions.

• Schedules appointments and relieves supervisor of administrative detail, such as, checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures.

• Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or stenoscript; takes and types/keyboards minutes of meetings.

• Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records and indexes.

• Provides general information to office and telephone callers and/or refers them to appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.

• Coordinates time, place and participant arrangements for meetings.

• Sorts, screens, prioritizes and routes incoming mail; Maintains office supply inventories and orders supplies.

• May train or orient new employees; May provide lead or full supervision of a small clerical unit; Provides vacation and temporary relief as required.

MINIMUM QUALIFICATIONS

Experience: One year as Secretary I with Riverside County.

OR

Three years of stenographic or increasingly responsible, broad and varied clerical experience, one year of which must have been in a secretarial or stenographic capacity performing a wide range of complex clerical or stenographic duties. Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, or a closely related field may be substituted for one year of nonspecialized clerical experience.

Knowledge of: Typing layouts and formats; the operation and uses of common and automated office equipment including automatic or memory typewriter, personal computer, word processor, copier; filing systems (chronologic, numeric, alphabetic, subject area, tickler); business English including spelling, punctuation, grammar, capitalization and word usage; record keeping and clerical monitor/procedures; basic office procedures; arithmetic.

Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines.

SUPPLEMENTAL INFORMATION

PRE-EMPLOYMENT:
 
All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment.)
 
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
 
Veteran's Preference 

The County has a Veteran's Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here.
 
What’s Next?

This recruitment is open to all applicants.

Applicants who are current County of Riverside employees and/or current employees of the Riverside County Probation Department may be considered before other applicants depending on the volume of applications received. 

Qualified applicants may be considered for future vacancies throughout the County.

Application Period

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE. 
 
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted.  No late applications will be permitted.

Include relevant work experience details on resume and/or application. 

Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.
For more information regarding the position, please contact the recruiter Ulysses Gerardo at (951) 955-5772 or via email at ugerardo@rivco.org.

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com. A pre-employment physical examination and background check may be required.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here.

MISCELLANEOUS RETIREMENT:  County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

  • Tier I (Classic Member – Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
  • Tier II (Classic Member – Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
  • Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.

A new member is defined as any of the following:

  1. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
  2. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
  3. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

 

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law.  The Retirement Law is complex and subject to change.  If there's any conflict between this summary and the law, the law will prevail over this summary.

DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0 < 3 year = 80 Hours (10 Days)
4 < 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

01
I am aware that any false statements made on this questionnaire will disqualify my application for this position. I further understand that all information and responses I provide in this application will be subject to verification through the Computerized Voice Stress Analyzer (CVSA) examination should I move forward in the selection process. I also acknowledge that this record is confidential, and this will be the property of the Riverside County Probation Department.
  • Yes
  • No
02
When was the last time you used PCP, LSD (Acid), Psilocybin (Mushrooms), and/or Peyote?
  • I have never used PCP, LSD (Acid), Psilocybin (Mushrooms), and /or Peyote
  • Within the last twelve months
  • More than one year but less than two years
  • More than two years but less than three years
  • More than three years but less than four years
  • More than four years but less than five years
  • More than five years but less than six years
  • Six years or more
03
Are you currently on any form of court ordered Formal or Summary Probation?
  • Yes
  • No
04
When was the last time you used Marijuana/Hashish?
  • I have never used Marijuana/Hashish
  • Within the last twelve months
  • More than one year but less than two years
  • More than two years but less than three years
  • More than three years but less than four years
  • More than four years but less than five years
  • More than five years but less than six years
  • Six years or more
05
When was the last time you used cocaine?
  • I have never used cocaine
  • Within the last twelve months
  • More than one year but less than two years
  • More than two years but less than three years
  • More than three years but less than four years
  • More than four years but less than five years
  • More than five years but less than six years
  • Six years or more
06
When was the last time you used crystal meth (methamphetamines)?
  • I have never used crystal meth (methamphetamines)
  • Within the last twelve months
  • More than one year but less than two years
  • More than two years but less than three years
  • More than three years but less than four years
  • More than four years but less than five years
  • More than five years but less than six years
  • More than six years
07
As an adult, have you ever been convicted of a felony by a court?
  • Yes
  • No
  • Yes. However the charge was reduced/expunged
08
Have you ever been convicted of a DUI/ Wet Reckless? If yes, how long ago?
  • Never
  • Yes. However, the charge was reduced/ expunged.
  • Within the last twelve months
  • More than one year but less than two years
  • More than two years but less than three years
  • More than three years but less than four years
  • More than four years but less than five years
  • More than five years but less than six years
  • More than six years
09
Have you ever been injected with illegal anabolic steroids?
  • Never
  • Within the last twelve months
  • More than one year but less than two years
  • More than two years but less than three years
  • More than three years but less than four years
  • More than four years but less than five years
  • More than five years but less than six years
  • Six years or more
10
When was the last time you used heroin?
  • I have never used heroin
  • Within the last twelve months
  • More than one year but less than two years
  • More than two years but less than three years
  • More than three years but less than four years
  • More than four years but less than five years
  • More than five years but less than six years
  • Six years or more
11
When was the last time you used prescription drugs recreationally?
  • Never
  • Within the last twelve months
  • More than one year but less than two years
  • More than two years but less than three years
  • More than three years but less than four years
  • More than four years but less than five years
  • More than five years but less than six years
  • More than six years
12
Have you ever been convicted of any crime involving any sex offense?
  • Yes
  • I have never been convicted of a crime involving any sex offense
  • Yes. However, the charge was reduced/expunged
13
How many years of experience do you have working for Riverside County as a Secretary I?
  • None
  • Less than 1 year
  • 1 year or more but less than 2 years
  • 2 years or more but less than 3 years
  • 3 years or more but less than 4 years
  • 4 years or more but less than 5 years
  • 5 years or more but less than 6 years
  • 6 years or more
14
How many years of experience do you have in an administrative support and /or secretarial capacity with responsibilities screening calls, maintaining an appointment calendar, composing correspondence, compiling and preparing reports and similar activities?
  • None
  • Less than 1 year
  • 1 year or more but less than 2 years
  • 2 years or more but less than 3 years
  • 3 years or more but less than 4 years
  • 4 years or more but less than 5 years
  • 5 years or more but less than 6 years
  • 6 years or more
15
Have you completed at least 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field?
  • Yes
  • No
16
Have you completed 18 semester or 27 quarter units from a recognized college from a recognized college in secretarial sciences, office practices, business education, or a closely related field?
  • Yes
  • No
17
What level of knowledge do you have of Microsoft Office, Excel and Power Point or any other database software?
  • None
  • Basic
  • Intermediate
  • Advanced
18
How many years of work experience do you have creating Power Point Presentations and preparing training manuals using in Microsoft ?
  • None
  • Less than one year
  • 1 year or more but less than 2 years
  • 2 years or more but less than 3 years
  • 3 years or more but less than 4 years
  • 4 years or more but less than 5 years
  • 5 years or more but less than 6 years
  • 6 years or more
19
How many years of experience do you have working in a Lead or Supervisory capacity?
  • None
  • Less than 1 year
  • 1 year or more but less than 2 years
  • 2 years or more but less than 3 years
  • 3 years or more but less than 4 years
  • 4 years or more but less than 5 years
  • 5 years or more but less than 6 years
  • 6 years or more
20
Are you a current or temporary County of Riverside employee with the Probation department?
  • Yes
  • No

Required Question

Agency
County of Riverside
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County Admin. Center P.O. Box 1569
4080 Lemon St., 7th floor
Riverside, California, 92502-1569
Phone
(951) 955-3500
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http://www.rc-hr.com
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