Administrative Services Assistant - Public Health

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Administrative Services Assistant - Public Health

Salary

$45,467.97 - $60,415.00 Annually

Location

Riverside

Job Type

Regular

Job Number

21-74114-12MC

Department

Public Health

Division

Finance And Business

Opening Date

09/10/2021

Closing Date

9/13/2021 11:59 PM Pacific

ABOUT THE POSITION


The County of Riverside - Riverside University Health System (RUHS) - Public Health Department is seeking a qualified Administrative Services Assistant for their Procurement and Logistics unit located in Riverside, CA.

The incumbent for the position gather information to manage grant's, create financial spreadsheets, update office procedures, formulate budgets and expenses, keep track of inventory controls and order supplies as needed. Work on invoices, billing and payments received. Run reports in Simpler and Microsoft Excel.

The ideal candidate will possess the following skills:

Detail oriented
Organized
Good communication – written and verbal
Team player
Analytical skills
Proactive

Under close supervision, performs a variety of routine administrative tasks in the areas of budget, purchasing, facilities management, personnel, and general office management; and performs other related duties as required.

The Administrative Services Assistant class is an entry level classification and reports to a supervisory or manager level position. This classification is characterized by the responsibility to provide a variety of routine administrative services for a small county department, division or program within a larger county department; or to perform one or more specific administrative support functions to complement centralized, administrative services for an entire county department.
 
Work Schedule: 9/80 every other Friday off, 7:30 a.m. – 5:00 p.m.

Meet the Team!
To find out more about Riverside University Health System, please visit:
http://www.ruhealth.org


EXAMPLES OF ESSENTIAL DUTIES


Budget analysis

Budget preparation and monitoring

Expense tracking and reconciliation

Assist with establishment of fiscal control

Preparation of grants, contracts and budgetary and administrative reports


MINIMUM QUALIFICATIONS

OPTION I
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment.

OPTION II 
Experience: Four years of technical or specialized clerical experience, which included assisting in the research and development of administrative systems and procedures, preparation of grants or contracts, budgetary preparation and monitoring, or financial review and reconciliation. (Completion of undergraduate level courses from an accredited college or university may substitute for the required experience on the basis of 30 semester or 45 quarter units equaling one year of the required experience.)
 
ALL OPTIONS
Knowledge of: Basic accounting principles; fiscal and budgetary procedures; efficient office principles and procedures; basic statistical methods, including survey techniques. 

Ability to: Analyze office management and administrative problems in order to devise workable solutions; prepare budget requests and monitor expenditures; prepare grant proposals between the County and private/public institutions or organizations; prepare clear and concise reports; establish and maintain effective working relationships. 

SUPPLEMENTAL INFORMATION

Veteran's Preference

The County has a Veterans Preference Policy. Upload a copy of your (or your spouse’s) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veteran's preference. See the policy here:

https://www.rivcocob.org/wp-content/uploads/2018/07/C-3-Veterans-Preference-Program.pdf

Open to All Applicants

This recruitment is open to all applicants.

Applicants who are current County of Riverside employees and/or current employees of the Department/Agency may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County.

Application Period

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSITION MAY CLOSE WITHOUT NOTICE.

Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.

Include relevant work experience details on resume and/or application

Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com. A pre-employment physical examination and background check may be required.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here.

MISCELLANEOUS RETIREMENT:  County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

  • Tier I (Classic Member – Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
  • Tier II (Classic Member – Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
  • Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.

A new member is defined as any of the following:

  1. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
  2. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
  3. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

 

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law.  The Retirement Law is complex and subject to change.  If there's any conflict between this summary and the law, the law will prevail over this summary.

DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0 < 3 year = 80 Hours (10 Days)

4 < 9 years = 120 Hours (15 Days)

10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year.

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

01
How many years of work experience do you have performing one or more of the following: research and development of administrative systems and procedures, preparation of grants or contracts, or budgetary preparation and monitoring?
  • No Experience
  • Less than 1 year
  • 1 year or more, but less than 2
  • 2 years or more, but less than 3
  • 3 years or more, but less than 4
  • 4 years or more, but less than 5
  • 5 years or more, but less than 6
  • 6 years or more
02
What is the highest level of education you have from an accredited college or university you have completed with major coursework in Accounting, Business or Public Administration, Finance or a closely related field?
  • None of these
  • Less than 30 semester or 45 quarter units
  • At least 30 semester or 45 quarter units
  • At least 60 semester or 90 quarter units
  • At least 90 semester or 135 quarter unites
  • At least 120 semester or 180 units
  • I have my Associates degree
  • I have my Bachelors degree
  • I have my Masters degree
  • I have my Doctorate degree
03
How many years of work experience do you have in the preparation and/or review of budgets?
  • No experience
  • Less than six months
  • Six months, to less than one year
  • One year, but less than two years
  • Two years, but less than three years
  • Three years, but less than four years
  • Four years, but less than five years
  • Five years, but less than six years
  • Six years or more
04
How many years of work experience do you have creating spreadsheets, using functions and formulas in Microsoft Excel?
  • No experience
  • Less than six months
  • Six months, to less than one year
  • One year, but less than two years
  • Two years, but less than three years
  • Three years, but less than four years
  • Four years, but less than five years
  • Five years, but less than six years
  • Six years or more
05
How many years of work experience do you have developing and maintaining written procedures?
  • No experience
  • Less than six months
  • Six months, to less than one year
  • One year, but less than two years
  • Two years, but less than three years
  • Three years, but less than four years
  • Four years, but less than five years
  • Five years, but less than six years
  • Six years or more
06
How many years of experience do you have in the preparation, implementation and monitoring of grants?
  • No experience
  • Less than six months
  • Six months, to less than one year
  • One year, but less than two years
  • Two years, but less than three years
  • Three years, but less than four years
  • Four years, but less than five years
  • Five years, but less than six years
  • Six years or more

Required Question

Agency
County of Riverside
Address
County Admin. Center P.O. Box 1569
4080 Lemon St., 7th floor
Riverside, California, 92502-1569
Phone
(951) 955-3500
Website
http://www.rc-hr.com
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