Administrative Services Analyst II

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Administrative Services Analyst II

Salary

$69,154.05 - $91,794.15 Annually

Location

Riverside

Job Type

Regular

Job Number

25-74106-15

Department

TLMA Planning

Division

Administration

Opening Date

03/14/2025

Closing Date

3/17/2025 11:59 PM Pacific

ABOUT THE POSITION

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The County of Riverside's Department of Transportation and Land Management Agency (TLMA) is seeking an Administrative Services Analyst II to join the Planning Unit within the Administration Team.

The Administrative Services Analyst II plays a crucial role in supporting the division by providing a wide range of administrative services and conducting detailed research and analysis of complex processes and programs. Under general supervision, this position offers comprehensive support to management, focusing on agenda preparation and operational functions for the Planning Commission and Director’s Hearing. Key responsibilities include analyzing budgetary and operational processes, recommending improvements, and preparing and coordinating agendas, exhibits, public notices, and staff reports using the MinuteTraq tool, ensuring accurate and timely distribution of materials. The Analyst is also responsible for attending public hearings, taking minutes, and completing post-hearing tasks, such as finalizing documentation and updating agendas. Additionally, the role involves scheduling and monitoring public hearings, drafting legal notices, responding to public inquiries, coordinating site visits, and maintaining records for meetings, hearings, and projects. The position requires knowledge of budget forecasting, policy development, and regulatory compliance to ensure accurate public agency functions, while also providing support to the Planning Director and Administrative Services Manager.

The competitive candidate will possess strong organizational and project management skills, with a focus on efficiency and accuracy. The candidate will have prior experience with public agency meeting minutes, agenda preparation, and familiarity with closed-session agendas for the Board of Supervisors and County Council. Proficiency in Microsoft Office Suite (Excel, Word, Outlook), MinuteTraq, and other related tools is essential. A background in county operations or a similar public sector role is preferred, particularly for candidates with five or more years of experience. Strong attention to detail, excellent communication skills, and the ability to manage multiple ongoing tasks are essential for success in this position.

The Administrative Services Analyst II is the fully qualified, journey level classification in the Administrative Services Analyst series and reports to a supervisory or manager level position. This classification is characterized by the responsibility for performing a wide variety of administrative services including fiscal operations, budget preparation and control, purchasing, contract administration and monitoring, workspace flow and space utilization, staffing, general administration and independently conducting complex and difficult research and analytical studies within supervisory assigned parameters. This classification provides management with the expertise required to identify, evaluate, and make recommendations to resolve a variety of complex organizational and administrative problems, including recommending changes in policies and procedures and developing methods for implementation. The Administrative Services Analyst II may provide technical supervision to a clerical or technical support staff; however, analytical problem solving is the primary component of this classification.
 
The Administrative Services Analyst II is distinguished from the Administrative Services Supervisor by the latter's responsibility for projecting, justifying, recommending, and implementing solutions to a variety of complex problems with limited direction and review from management. The Administrative Services Analyst II is further distinguished from the Administrative Services Officer by the latter's responsibility for planning, organizing and managing administrative services activities in departments requiring a full-time, stand-alone administrative division to complete its mission.
 
The Administrative Services Analyst II is not a natural progression underfill to the Administrative Services Supervisor or the Administrative Services Officer.

Meet the Team!
The County of Riverside Transportation & Land Management Agency (TLMA) is the umbrella agency for seven county departments. They are the Planning Department, Building & Safety Department, Transportation Department, Code Enforcement Department, Environmental Programs Department, Aviation Department, and the Administrative Services Department.



   


EXAMPLES OF ESSENTIAL DUTIES

• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization. 

• Develop reports and recommendations for appropriate action based on the analysis of gathered data. 

• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds. 

• Recommend and establish contract forms and procedures; monitor adherence to contract terms. 

• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation. 

• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures. 

• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs. 

• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions. 

• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

MINIMUM QUALIFICATIONS

OPTION I
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) 

Experience: One year of professional experience in an administrative capacity. 

OPTION II
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of paraprofessional or technical experience in an administrative capacity.

OPTION III
Experience: One year as an Administrative Services Analyst I with the County of Riverside.

ALL OPTIONS
Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring. 

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.

SUPPLEMENTAL INFORMATION

Other Requirements 
License/Certificate: Possession of a valid California Driver’s License is required.
 
What’s Next?

This recruitment is open to current County of Riverside employees only.


Applicants who are current employees of the Transportation and Land Management Agency (TLMA) may be considered before other applicants depending on the volume of applications received.


Qualified applicants may be considered for future vacancies throughout the County.

 
For questions regarding this recruitment
Contact Bianca Galaviz at bgalaviz@rivco.org with any questions regarding this recruitment.

________________________________________________________________________________________

APPLICATION INFORMATION

Veteran's Preference 
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here:  https://rivcocob.org/board-policies 

 

Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability 

 

Proof of Education 
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

 

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

 

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment).  A pre-employment physical examination and background check may be required.

 

Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

 

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies. 

 

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

 

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com. 

 

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.


Click here to learn more about the benefits of working for the County of Riverside

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here.

MISCELLANEOUS RETIREMENT:  County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

  • Tier I (Classic Member – Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
  • Tier II (Classic Member – Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
  • Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.

A new member is defined as any of the following:

  1. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
  2. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
  3. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

 

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law.  The Retirement Law is complex and subject to change.  If there's any conflict between this summary and the law, the law will prevail over this summary.

DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0 < 3 year = 80 Hours (10 Days)

4 < 9 years = 120 Hours (15 Days)

10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year.

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

01
Are you a current regular or temporary employee with the Riverside County Transportation and Land Management Agency (TLMA)?
  • Yes
  • No
02
What is your highest level of education completed from an accredited college or university with major coursework in accounting, business or public administration, finance, or a closely related field to the assignment?
  • None
  • Less than 30 semester or 45 quarter units.
  • At least 30 semester or 45 quarter units, but less than 60 semester or 90 quarter units.
  • At least 60 semester or 90 quarter units, but less than 90 semester or 135 quarter units.
  • At least 90 semester or 135 quarter units, but less than 120 semester or 180 quarter unit
  • At least 120 semester or 180 quarter units
  • I have my Associate's degree
  • I have my Bachelor's degree or higher
03
I acknowledge that I am required to provide proof of my degree or a copy of my transcript(s) as verification of educational units completed prior to the closing date of the job posting. (Official and unofficial transcripts will be accepted. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation.)
  • Yes
  • No
04
How many years of technical, paraprofessional, or professional experience do you have in an administrative capacity?
  • None
  • Less than 12 months
  • 1 year or more, but less than 2 years
  • 2 years or more, but less than 3 years
  • 3 years or more, but less than 4 years
  • 4 years or more, but less than 5 years
  • 5 years or more, but less than 6 years
  • 6 years or more
05
How many years of administrative experience do you have in analysis of policy and regulations regarding department operations and programs?
  • None
  • Less than 12 months
  • 1 year or more, but less than 2 years
  • 2 years or more, but less than 3 years
  • 3 years or more, but less than 4 years
  • 4 years or more, but less than 5 years
  • 5 years or more
06
How many years of work experience do you have collecting, organizing, and analyzing data?
  • None
  • Less than 12 months
  • 1 year or more, but less than 2 years
  • 2 years or more, but less than 3 years
  • 3 years or more, but less than 4 years
  • 4 years or more, but less than 5 years
  • 5 years or more
07
Do you have at least one year as an Administrative Services Analyst I with the County of Riverside?
  • Yes
  • No
08
How many years of work experience do you have preparing and coordinating agendas, exhibits, public notices, and staff reports using the MinuteTraq?
  • None
  • Less than 12 months
  • 1 year or more, but less than 2 years
  • 2 years or more, but less than 3 years
  • 3 years or more, but less than 4 years
  • 4 years or more, but less than 5 years
  • 5 years or more
09
How many years of work experience do you have with public agency meeting minutes, agenda preparation, and familiarity with closed-session agendas for the Board of Supervisors and County Council?
  • None
  • Less than 12 months
  • 1 year or more, but less than 2 years
  • 2 years or more, but less than 3 years
  • 3 years or more, but less than 4 years
  • 4 years or more, but less than 5 years
  • 5 years or more
10
Select the answer that best describes your current driver's license status:
  • I have a valid California driver's license.
  • I am able to obtain a valid California driver's license.
  • I currently have a valid out-of-state driver's license, and I am able to obtain a valid California driver's license.
  • I do not have and/or I am not able to obtain a California driver's license.
11
How many years of experience do you possess in an administrative support and/or secretarial capacity with responsibility for: screening calls, maintaining an appointment calendar, and composing correspondence for an executive or management level staff as your primary responsibility?
  • None
  • Less than 12 months
  • 1 year or more, but less than 2 years
  • 2 years or more, but less than 3 years
  • 3 years or more, but less than 4 years
  • 4 years or more, but less than 5 years
  • 5 years or more
12
How many years of experience do you have in preparing and maintaining program budgets or overseeing fiscal recordkeeping functions, including tasks like completing quarterly reports, performing flux analysis, and responding to special report requests?
  • None
  • Less than 12 months
  • 1 year or more, but less than 2 years
  • 2 years or more, but less than 3 years
  • 3 years or more, but less than 4 years
  • 4 years or more, but less than 5 years
  • 5 years or more

Required Question

Employer
County of Riverside
Address
County Admin. Center P.O. Box 1569
4080 Lemon St., 7th floor
Riverside, California, 92502-1569
Phone
(951) 955-3500
Website
http://www.rc-hr.com
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